Job Description

Job Title: Event Assistant

Location: Birmingham, AL
Employment Type: Full-Time
Reports To: Event Manager

Job Summary:

We are seeking a proactive, detail-oriented, and enthusiastic Event Assistant to support the planning and execution of events from start to finish. The ideal candidate will assist in logistics coordination, vendor management, on-site support, and post-event follow-up. This role is perfect for someone who thrives in a fast-paced environment and is passionate about creating memorable experiences.

Key Responsibilities:

• Assist with planning and coordination of events including meetings, conferences, product launches, trade shows, and corporate functions.

• Support logistical activities such as venue booking, catering, equipment rental, and décor setup.

• Communicate with vendors, suppliers, and stakeholders to ensure timely delivery of goods and services.

• Maintain event documentation, schedules, checklists, and budgets.

• Help with promotional activities, including social media posts, email campaigns, and printed materials.

• Assist with registration, guest list management, and attendee communication.

• Provide on-site support during events including setup, guest assistance, troubleshooting, and breakdown.

• Coordinate with internal teams (marketing, sales, admin) to ensure event goals align with company objectives.

• Collect feedback and contribute to post-event reports.

Qualifications:

• High school diploma or equivalent.

• Excellent organizational and multitasking skills.

• Strong communication and interpersonal abilities.

• Ability to work under pressure and handle last-minute changes.

• Proficiency in Microsoft Office and event management software/tools.

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